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This section provides the information regarding the updates carried out in a person record after the record has been forgotten with GDPR Utility wizard. The information is divided into the following sections:

Note Concerning Aptify Versions 5.5.4 to 5.5.6

To make sure that the Post GDPR changes are applied for a forgotten person record in Aptify Web, and remove it from the Favorites of Aptify Web, log out from the existing Aptify Web session and login again.


List of  Person Entity Fields

The following fields will be updated with the respective result retrieved from the stored procedure after the person has been forgotten:

  • Prefix: Blank
  • FirstName: GDPR-[Person's ID]
  • MiddleName: Blank
  • LastName:  GDPR-[Person's ID]
  • Suffix: Blank
  • CompanyID: Null
  • Title: blank
  • AddressID: Null
  • PhoneID: Null
  • FaxID: Null
  • Email1: Blank
  • Email2: Blank
  • Email3: Blank
  • BillingAddressID: Null
  • HomeAddressID: Null
  • HomePhoneID: Null
  • POBoxAddressID: Null
  • SocialSecurity: Blank
  • ReferredBy: Null
  • WebSite: Blank
  • Birthday: 1/1/1900
  • Supervisor: Blank
  • AssistantsName: Blank
  • AssistantsPhoneID: Null
  • Nickname: Blank
  • Gender: 2 (Unknown)
  • SpouseName: Blank
  • Kids: Blank
  • ImportantDate1: 1/1/1900
  • ImportantDescription1: Blank
  • ImportantDate2: 1/1/1900
  • ImportantDescription2: Blank
  • ImportantDate3: 1/1/1900
  • ImportantDescription3: Blank
  • MailCode: Blank
  • CRRT: Blank
  • USCongress: Blank
  • StateSenate: Blank
  • StateHouse: Blank
  • CountyDistrict: Blank
  • MailExclude: 1
  • FaxExclude: 1
  • EmailExclude: 1
  • DirExclude: 1
  • ContactManagerID: Blank
  • VerifyStatus: Blank
  • FunctionalTitle: Blank
  • ContactRank: Blank
  • DirRank: 0
  • PrimaryFunctionID: Null
  • JoinDate: Null
  • CreditStatusID: 1 (No Credit)
  • CreditLimit: 0
  • BillingTerms: Blank
  • APVendorID: Blank
  • Directions: Blank
  • Comments: Blank
  • Photo: Null
  • CESScore: 0
  • IsGroupAdmin: 0
  • IsSystem: 1

List of  Person Sub-Types

The GDPR Utility wizard clears the information from the following sub-types of a person record:

  • PersonCompanies Sub-Type: All the records linked to the Person are cleared
  • PersonFunctions Sub-Type: All the records linked to the Person are cleared
  • PersonRelationships Sub-Type: All the records linked to the Person are cleared
  • Removes all PersonRelationships records where RelatedPersonID matches the Person being forgotten.
  • PersonSavedPaymentMethods Sub-Type: All the records linked to the Person are cleared
  • PersonEducation Sub-Type: All the records linked to the Person are cleared
  • PersonTaxExemptCodes Sub-Type: All the records linked to the Person are cleared


Record History

The GDPR Utility wizard deletes:

  • All Record History entries (EntityRecordVersions, EntityRecordVersionComments, and EntityRecordVerChanges tables) linked to the Persons entity record.
  • All Record History entries linked to the Web Users Entity records linked to the Person ID. 
  • All Record History entries linked to the Person ID

Other Items 

The GDPR Utility:

  • Deletes all Attachments linked to the Persons record, Web Users records linked to the Person and Person External Accounts linked to the Person.
  • Deletes all Topic Code Links for the Persons record, Web Users records linked to the Person and Person External Accounts linked to the Person.
  • Removes the Person from Contact Log Links, Web Users records linked to the Person and Person External Accounts linked to the Person.
  • ListDetail records:  Clears out the PersonID or at least the Record Name.
  • Favorites:  Deletes all Favorites tied to Person inked to Person entity.


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